Vendor - Organizational Coordinator

Job title: Organizational Coordinator Team: Vanilla Core, MGE Reports to: Katie Scott, Head of Vanilla Location: Stockholm Studio

About Mojang Studios

At Mojang Studios, we’re best known for creating Minecraft—but what really drives us is a passion for empowering creativity, play, and community. We build games that belong to players and evolve over time, shaped by imagination, collaboration, and deep respect for our global audience.

The Role As a Organizational Coordinator, you help the Minecraft Core organization operate with clarity, consistency, and momentum. You combine hands-on administrative support with program coordination, connecting leaders and teams, organizing information, and keeping priorities, decisions, and follow-through visible. You anticipate needs, bring structure to ambiguity, and create the practical operating rhythm that enables others to focus on high-impact work.

What You’ll Do

• Coordinate administrative programs, projects, and priorities from planning through completion, maintaining clear owners, milestones, dependencies, and status updates.

• Support the people side of the organization by coordinating thoughtful initiatives that strengthen team culture, connection, recognition, and employee experience.

• Manage complex calendars, meeting logistics, team events, and travel; resolve conflicts and ensure participants have the right context and materials.

• Prepare agendas, presentations, briefing documents, and meeting notes; capture decisions, actions, and follow-ups and drive them to closure.

• Maintain program documentation, trackers, shared workspaces, contact lists, and communication channels so information is accurate, accessible, and current.

• Partner with leaders and cross-functional teams to coordinate planning cycles, reviews, workshops, onboarding, and recurring business rhythms.

• Support purchase requests, invoices, expenses, vendor coordination, and basic budget tracking in line with company processes.

• Identify operational gaps, simplify workflows, and introduce practical tools and standards that improve team efficiency and collaboration.

• Handle sensitive information with sound judgment, discretion, and attention to policy and confidentiality.

What You Bring

• Experience in program coordination, project support, business operations, or administrative support within a fast-paced organization.

• Excellent organization and prioritization skills, with the ability to manage multiple workstreams and changing demands without losing attention to detail.

• Strong written and verbal communication skills, including the ability to synthesize information and tailor communications for different audiences.

• Confidence working with senior leaders and diverse stakeholders across functions, locations, and time zones.

• Proficiency with Microsoft 365 tools, including Outlook, Teams, Word, PowerPoint, Excel, and SharePoint; comfort learning new systems quickly.

• A proactive, service-minded approach, sound judgment, and the ability to work independently while remaining closely connected to the team.

• Interest in games, creative collaboration, and supporting teams that build experiences for a global player community.

How You’ll Work

• Create clarity through reliable planning, communication, and follow-through.

• Balance responsiveness to immediate needs with steady progress on longer-term priorities.

• Build trusted relationships through professionalism, empathy, discretion, and accountability.

• Look for simple, sustainable solutions and improve how the team works over time.

Why Mojang

We believe the best ideas come from diverse perspectives and empowered teams. In this role, you’ll help create the conditions for great work—connecting people, strengthening how the organization operates, and supporting teams whose work reachesplayers around the world. You’ll join a culture that values creativity, collaboration, sustainability, and long-term thinking.